On this page
Unleash your genius.
Get genius ideas, actionable tips, and smart solutions in your inbox once a month.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Set Up Group Approvals with Formstack’s Workflows Feature

Lacey Jackson
March 5, 2024
Min Read

Did you know you can set up group approvals in Formstack Workflows?

Having the ability to set up group approvals in workflows is crucial for enhancing the efficiency, accountability, and compliance of business operations. By involving multiple stakeholders in the decision-making process, it ensures a more collaborative and balanced approach, drawing on the collective expertise and insights of the team. This not only accelerates the approval process by mitigating bottlenecks associated with single approver dependencies but also enhances reliability and reduces the risk of errors. Additionally, group approvals increase accountability among team members and ensure adherence to regulatory standards by subjecting decisions to multiple reviews. Ultimately, this feature can significantly improve operational efficiency, foster a culture of shared responsibility, and ensure that decisions are made in the best interest of the organization, aligning with both internal policies and external regulatory requirements.

In this video demo, we will be walking through how you can set up Group Approvals in Formstack Workflows. 

Tools Needed

Today, this powerful functionality is available on a Formstack Suite Teams plan and above. This tier is designed to provide teams with the comprehensive tools necessary for advanced automation and process management, ensuring that businesses of all sizes can benefit from the efficiency and scalability offered by data capture, document delivery, eSigning, and workflow automation.  

To leverage this game-changing feature, you'll need to be a Formstack customer on a Suite Teams plan or have the Forms Teams plan with the Workflows PRO add-on.


Setting up your enhanced workflows is straightforward and can be broken down into five simple steps:

Step 1: Select your form. Choose the form for which you want to set up group approvals. If you don't have one yet, create a new form according to your needs.

Step 2: Create a new Workflow. Once your form is ready, navigate to Formstack Workflows and select “Create a New Worklfow.”

Step 3: Build your workflow. Set up your workflow using Forms, Documents, and/or Sign steps. Drag and drop your approval step onto your workflow and add your assignees. 

NOTE: Your approval needs to immediately follow the form, document, or sign step containing the fields or information used to configure your approval step. 

Step 4: Check or uncheck the box “Require all assignees to approve before workflow proceeds” depending on  your needs. 

Step 5: Deploy your workflow: Once you're confident in your setup, activate your workflow to start automating your group approval process.

In a world where time is of the essence, leveraging tools that streamline workflows is essential for staying ahead of the curve. With Workflows, setting up group approvals has never been easier. By following the simple steps outlined above, you can empower your team to collaborate more efficiently, reduce manual tasks, and ultimately achieve greater productivity.

Want to see more Formstack tutorials? Check out all our product tutorials to learn even more about what you can achieve with Formstack products.

Ready to experience the power of Formstack's Workflows firsthand? Start your trial today and unlock the potential to revolutionize your workflow management.


AI-Powered Document Template Creation

Say goodbye to time-consuming manual formatting and embrace a smarter, more efficient method for producing high-quality documents.
Read more
Lacey Jackson
Lacey is a Product Marketing Manager at Formstack who is dedicated to creating content that showcases the power of the Formstack Platform. When she’s not creating Formstack Builders tutorials, she can be found reading, playing board games, or strolling with her dog. Lacey is a graduate of Franklin College.
More Articles